Single Control Environment

Severstal is the largest steel company in Russia

The main tool in risk management is a map of risks and control procedures. The principles of selectivity and materiality are applied. The goal is to increase the manageability of processes, to create conditions for finding rooms for improvement.
Risk management is carried out according to the Plan-Do-Check-Act cycle.
There were more than 400 control procedures in the accountant system, and more then 50 000 errors.
Despite having a constantly updated risk map for all business processes and hardwired into the system of control procedures, Severstal SSC were lacking a tool of analyzing how much their control procedures, developed according to the risk matrix, reduce actual errors.

The solution to that problem is Single Control Environment based on Lexema-RPA Platform. SCE is a plan for the implementation of control procedures which is formed on a monthly basis. According to SCE employees monitor which procedures and in what time must be completed, confirm the implementation and attach supporting documents (control traces). As a result of implementation of SCE we have:

• Control procedures are actualized and executed, they are ranged from critical to information, The final result of control procedure execution is now verified.
• There are no comments on the correctness of accounting from the interested departments, the Client or third parties
• Rush work to correct errors is minimized, which allows to free work resources by eliminating broken control procedures and optimizing workflow processes

The SCE implementation allowed to save 70 mln rubles on the penalties that could be caused by not execusting control procedues in a right time.

Control procedures monitor should be able to:

• Enter any number of control procedures to be performed within a month;
• Structure the entered controls by blocks;
• Set the start and end dates for the controls implementation;
• Determine the responsible employee and executors of control procedures. Create of groups of executors (for cases when executors are several employees);
• Automatically distribute to executors notifications the necessity of taking a control into work and notifications to those responsible in case of delay;
• Save documents of any format, confirm the implementation of control;
• Generate control procedures implementation reports.