Sales Ledger Acceptance Acceleration

Gazprom Burenie LLC is the largest drilling company in Russia that successfully implements well construction contracts on a separate service and general contractor basis, manages projects and provides a full range of oilfield services for the entire well construction cycle, including all works related to capital construction, drilling, well development and testing, as well as onshore and offshore processes engineering throughout the Russian Federation.

It is necessary to process incoming e-mails from counterparties. In case of incorrect or insufficient information, the accountant should send response letters with the request, distribute the correct data in the accounting system, report the result of the reconciliation to the counterparties. All these operations are taking a lot of time of the accountant if they are processed manually.

The robot speeds up the process of accepting counterparties' sales ledgers with the purchase ledger, saves labor costs, and eliminates errors of manual entry of information.

The robot speeds up the process of accepting counterparties' sales ledgers with the purchase ledger, saves labor costs, and eliminates errors of manual entry of information.

• The robot parses letters from counterparties that come to a certain e-mail address, selecting from them the necessary sets of documents - Section 9 of the Value Added Tax Return and Notification on the entry of information specified in the tax return (calculation).
• The letters are prepared according to the approved template. The robot checks the sets of documents for correctness, determines counterparty's TIN and, depending on the results, distributes the files into folders, which it creates itself.
• If the letter lacks a set of correct documents, the robot sends a memo to the counterparty in the reply letter on its preparation.
• If all documents are filled out correctly, a copy of the declaration ends up in the folder "Documents for download to 1C", where it tries to download all 9 sections of the declarations into the accounting system of the company.
• The result of the upload file is provided in JSON format.
• When such files are processed, if uploaded successfully, the robot sends a letter to the counterparty stating that the reconciliation was completed without disagreement.
• For the company's accountant, the robot generates and sends by mail the file "Error Register", which contains information about all errors and discrepancies in this process.